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Archive for the ‘Time Management’ Category

Christmas Shopping Quick and Simple

By Diane Albright CPO, Organizing and Productivity Expert
December 1st, 2014

Free Shopping Made Easy Planner

Is the holiday season approaching a little too quickly for you? No time to shop or no one to watch the kids for repeated trips to the mall?

For the absolute most time-efficient shopping, complete all of your shopping on one day. Yes, that is right, one entire day! Don’t say you can’t do it. Think about how multiple trips to the mall and stores, wastes time. If you make 5 trips to the mall, that adds up to 5 times the drive to and from, 5 times getting ready, 5 times stopping for lunch and 5 times walking through the same stores. That equals hours of wasted time and extra money spent on lunch and gas.

If you have non-school age children, the hardest part will be finding someone to watch your children for the day or until your spouse arrives home. Consider swapping a day of babysitting with a neighbor, friend, or relative or ask your spouse to take a personal or vacation day.

Before you go, plan your trip. If you can, ask family members for their Christmas wish list. Then, use our free shopping made easy planner. Next, preview sales flyers and coupons. Additionally, if you plan on making any purchases online, do so ahead of time to verify availability.

Put on comfortable clothes and shoes and be at the first store when the doors open. As you shop throughout the day, you should find that you like this new shopping method. If you spot three different sweaters in three different stores that all look nice for your nephew, they will all be fresh in your mind so you can easily make a decision that day. You won’t have to try to remember for day or weeks which store had the nicer or less expensive sweater. Take food and drink breaks as needed and don’t forget to rest your feet. Stay hydrated.

Shop until your holiday shopping is complete. You may not be returning home until 11:00 PM at night, if so, ask the security guard to escort you to your car or take advantage of valet parking that some malls offer. You should arrive home with a car full of gifts and children nestled, asleep in their beds. Take this opportunity to sort through which bags get tucked away and which bags can be left out for others to curiously peer through the next morning.

You’ll go to bed with tired feet, but a smile on your face. You’ll be able to add one enormous check mark on your “to do list.” It will be an amazing feeling knowing that you didn’t have an ounce of shopping done the day before and now it is complete! It only took one day of your valuable time, not multiple days. Afterwards, if you find some extra days to shop, go for the fun and excitement of the season.

If you try this method, please let us know how it worked for you!  Don’t forget to use our Shopping Made Easy Planner.

Happy shopping!

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Posted in Holidays, Time Management | 0 Comments »

How to Keep New Year’s Resolutions

By Diane Albright CPO, Organizing and Productivity Expert
January 26th, 2013

You might be surprised that as I professional organizer I don’t make New Year’s Resolutions. I view New Year’s resolutions as goals to diligently striving for during the first few weeks of the New Year and then you’re done.

Instead I focus on a strategic plan for the year, both professionally and personally. I don’t have to worry about failing because if I have set back, I get up and continue plugging away because it is a plan.

A strategic plan works well because it keeps me focused all year. For instance if someone asks me to volunteer in a position that will require a significant amount of my time and increasing my personal volunteer hours is not in my strategic plan for that year, I can more easily decline without feeling guilty. On the other hand when my daughter’s basketball team was recently looking for a volunteer to take pictures during their games (to use at their end of season banquet) I volunteered. This volunteer position didn’t take up any more of my time as I was planning to attend my daughter’s games. Yes, I will have to take a few extra minutes to put the photos in Dropbox (to share with the person creating the PowerPoint presentation) but being involved with my daughter’s activities is something I enjoy and is always part of my personal strategic plan.

If you didn’t make any resolutions or can’t seem to stick to them, try making a strategic plan. With astrategic plan you’ll need to first decide your goals and then the steps to getting there. If your goal is to increase the amount of sleep you get, perhaps you’ll place a Post-it® note below the television or set a reminder on your cellular phone to remind you to “get ready for bed at 9:00.” A strategic plan allows you to have multiple goals and the ability to focus on them one at a time whereas New Year’s resolutions are immediate and steadfast with nothing the rest of the year.

Happy strategic planning!

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Posted in Moms, Office/Workplace, Time Management | 0 Comments »

Simplify & Organize Your Life Data: at your fingertips anytime, anywhere

By Diane Albright CPO, Organizing and Productivity Expert
January 22nd, 2013

Today’s technology has provided us with information and data overload. Not only are we overloaded with data but we need the information at our fingertips. We are inundated with login names and passwords as well as the web addresses for banks, credit cards, retail stores, utility suppliers, medical offices, schools, colleges, the IRS, and the list goes on and keeps growing.

Coupon Code: 69News

Coupon Code: 69News

Beyond login and passwords we also need easy access to our identification numbers such as driver license, social security number, medical insurance, car insurance, school and work ID’s, etc. It isn’t possible for one person to remember all of this information. To compile the problem, the information needed is multiple by the number of people in your family. If you have five people in your house like I do, the amount of information is five times as much.

I rarely go to my wallet or file folder to retrieve information. Instead I open up a file on my computer, login and access the needed information whether it is a password, account number, web address, or the social security number of one of my children. If I am completing an electronic document, I just copy and paste the needed information right into the electronic form. If it is a piece of paper I am filling out, I just jot down the information with little effort. Storing all my information in one place has saved me so much time and stress. I can’t imagine doing it any other way.

I searched a long time to find the right piece of software to organize my family’s data. Security, simplicity, and mobility were my top priorities. I wanted tight security (tighter than banks) and mobility to have access whenever and wherever. I also knew that if it wasn’t simple to setup and use, I wouldn’t continue to use it.

A colleague introduced me to CBData Systems, a software to collect and store a plethora of information. CBData Systems met and exceeded my top three priorities: security, simplicity, and mobility. If you decide you would like to purchase the software, you can use the coupon code 69News for $11 off your purchase (a coupon I requested for a segment on Channel 69 News).  To learn more about CBData Systems go to www.CBDataSystems.com (CBData is also known as CareBinders).

Feel free to e-mail us at Organize@DianeAlbright.com if we can answer any questions or help get you started! 

Happy organizing!

 

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Posted in Computer Stuff, General, Technology Made Simple, Time Management | 0 Comments »

Free Packing Checklist – Business or Vacation Travel

By Diane Albright CPO, Organizing and Productivity Expert
June 2nd, 2011

Do you wish you had a magical Disney wand to wave and have your luggage packed with everything you need? While I can’t provide you that magical wand, I can help you to be more efficient at packing and take some stress out of the process.

Whether you are packing for a business trip or family vacation, remembering what you need to pack can be daunting.  If you forget to pack an essential item, a great summer vacation or superb business trip may turn into a trip with obstacles.

Whether you pack well in advance or are always up late the night before a trip packing, the key to packing quickly and efficiently is having a packing checklist to refer to. Relying on memory alone can be risky. A “what to pack list” will keep you focused and provide you with confidence during the packing process. 

You’ll want to create a packing list that can be used trip after trip. Start by creating a comprehensive list that includes all the items you’ll want for travel in the summer and non-summer months as well as items for business and non-business trips.

As I mentioned, I can’t provide you a magical Disney wand but I can provide you a comprehensive packing checklist so you won’t need to create one from scratch. Feel free to download Diane Albright’s Free Packing Checklist by going to www.DianeAlbright.com/free_packing_checklist.

The next time you are preparing for a trip, print a copy and cross-off the items you won’t need this time around. As you begin gathering items, keep the list at hand as you walk around your house or apartment. As you collect the items, place them along side of your luggage and check off the items on your list. Once you have all of your items collected as well as the clothing you need, you are ready to begin packing your suitcase.

If you want to fine tune your packing list a bit further, place your list in your suitcase on your next trip. If you find yourself in need of an item while you are away, add the item to your list. When you return home from your trip, update your comprehensive list with any added items. With this tweaked list, you’ll have the perfect packing checklist and be well prepared for upcoming travel.

Here are additional tips and tricks that may be helpful in planning your next trip:

Luggage to Love

Suitcase Packing Made Easy

How to Find Low Air Fare

Save Money on Hotel Stays

Car Rentals for Less

Preventing Travel Mishaps

Wishing you fabulous vacations and travel,

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Posted in General, Moms, Summer, Time Management, Travel | 2 Comments »

WFMZ-TV’s Sunrise Show

By Diane Albright CPO, Organizing and Productivity Expert
November 12th, 2010

Eve Tannery, Matt Broderick, Diane Albright, Jaciel Cordoba

I recently was invited to join news anchor Eve Tannery on WFMZ-TV’s Sunrise Show to discuss the cost of disorganization in workplace. As always, Eve, Jaciel Cordoba, Matt Broderick, Rick Edwards and the entire Channel 69 news team were warm and welcoming. It is a delight to be among such wonderful professionals. I felt honored to be behind the news desk.

A recent survey completed by Brother International provided us much to talk about. The survey, on the cost of disorganization in the workplace, polled office workers.

I shared with TV viewers quick and simple tips on how to increase organization and productivity in the office. To learn about the cost of disorganization in the workplace as well as the tips I provided visit http://dianealbright.com/blog/2010/11/10/workplace_disorganization
To view the segments on the Sunrise Show go to http://wfmz.com/news/25755056/detail.html

If you or your team is struggling with disorganization or productivity in the workplace, consider applying my trademarked methodology, Work Piles Made Easy™. To learn about consultations or presentations, email or call us at 866.NEAT.911 and organize@DianeAlbright.com

I wish you organizing & productivity success!

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Posted in Media Appearances, Office/Workplace, Time Management | 5 Comments »

Realistic Task List

By Diane Albright CPO, Organizing and Productivity Expert
November 10th, 2010

Stressed and overwhelmed with a long “To Do” list? Then put that overwhelming “To Do” list aside and create a brand new one that only lists the three most important tasks to work on today. Now you will have a realistic “To Do” list and you will end the day with a feeling of accomplishment instead of a feeling of failure.

Cross-off each task as you accomplish it. Hopefully you will accomplish 100% of your list. If you don’t, save the unfinished task for the following day.

At the close of each day create a new 3-item task list for the next day. Never put more than three items on your list. If you accomplish all three tasks and have time for another, choose another task to work on.  Keep your long overwhelming “To Do” list off to the side as a resource to select tasks from.

Happy sense of accomplishment!

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Posted in General, Office/Workplace, Time Management | 1 Comment »

 

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