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Archive for the ‘Office/Workplace’ Category

Lap Desk – Favorite Productivity Tool

By Diane Albright CPO, Organizing and Productivity Expert
July 27th, 2017

lap_desk_hobby_lobby

One of my very favorite productivity tools is a lap desk, but not just any lap desk, a lap desk with a cup holder and a penholder. It is a multifunctional accessory that provides increased productivity while keeping you and your computer healthier!

The cup holder can hold a variety of items from a drink to paper clips. The penholder, when it has a raised rim, keeps you computer from sliding towards you if the lap desk is angled on your lap.

First let’s talk about “health” benefits. If your computer is sitting on your bed or on your lap, the computer fan will pull in lint from your bedding and your jeans. This lint or dust disperses throughout the inside of you computer creating havoc on your computer, leading to hardware failure.

Now let’s talk about your health! When a computer is on a desk, not your lap, your arms are raised to desk height. This non-natural position puts your wrists and arms at risk for strain problems. Plus you can’t type as fast with your arms raised, hence making you less productive. Ideally you want your computer on your lap, on a lap desk.

The location of where you sit in a room also plays a factor in the health of your eyes as well as with your productivity. With a lap desk you can choose where to sit. You’ll want to choose a spot that meets certain criteria. Choose a location that allows you to easily gaze further away, like out a window or a doorway. If you don’t, your eyes will be limited to focusing on close up objects, creating eyestrain. Gazing in the distance reduces eyestrain.

Having the opportunity to gaze further away will also increase your productivity. First, it enables you to think creatively and problem solve. By looking off into the distance, you can let your mind drift and think. Here’s a perfect example of how NOT to think creatively or problem solve. Take an 8 ½ by 11 sheet of paper. Place the paper 12 inches in front of your face. Now try to think creatively. Take the paper away, look out the window, and now try to think creatively. You should see the difference.

The ideal location to sit should also have a solid wall or walls behind you. You don’t want doorways, openings, or windows behind you. All “openings” should be in your peripheral
vision. This will provide a sense of ease that someone isn’t watching over you or coming into the room unexpectedly.

Additionally, a lap desk is great to pull out when you’re a passenger in a car or parked when you’re the driver. It’s an ideal place to spread out lunch or dinner on the go; when doing work on your computer; or when in need of a flat work surface.

Last but not least, a lap desk with a cup holder also comes in handy when painting your nails. The flat surface is great for painting and the cup holder is ideal to place the polish in.

I must admit I have three of the same lap desks, just in different colors. I keep one at home, one at my office, and one in my car. I bought mine at Hobby Lobby with a 40% of coupon (coupon link is on Hobby Lobby home page).

Happy lap-desk-using!

Diane

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Posted in College, Computer Stuff, Electronics, Favorite Things, Media Appearances, Office/Workplace | 0 Comments »

Brother P-Touch Compact Label Maker with Wireless Printing

By Diane Albright CPO, Organizing and Productivity Expert
June 25th, 2014

p-touch_wireless_label_makerJust when you thought label makers couldn’t get any better, they have. Now you can print wirelessly from your computer or mobile device (compatible Apple® iOS or Android™). Think of the Brother PT-P750W label maker as a wireless printer.

Since there is no need for a keyboard on the label maker (your computer or mobile device keyboard is all you need) the PT-P750W label maker is small and compact. You can create impressive labels with various fonts from your computer, images, and even bar codes. This label maker can print on six different label widths giving you the flexibility to meet your labeling needs.

You can share this label maker/printer within a workgroup or at home on a network. Now there’s no excuse not to print labels and get organized! Click to learn more about Brother’s® compact label maker with wireless printing.

Just a side note… My favorite label tape is the P-touch gold print on black label tape.

Happy label making!
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Posted in Electronics, Office/Workplace, Technology Made Simple | 0 Comments »

How to Keep New Year’s Resolutions

By Diane Albright CPO, Organizing and Productivity Expert
January 26th, 2013

You might be surprised that as I professional organizer I don’t make New Year’s Resolutions. I view New Year’s resolutions as goals to diligently striving for during the first few weeks of the New Year and then you’re done.

Instead I focus on a strategic plan for the year, both professionally and personally. I don’t have to worry about failing because if I have set back, I get up and continue plugging away because it is a plan.

A strategic plan works well because it keeps me focused all year. For instance if someone asks me to volunteer in a position that will require a significant amount of my time and increasing my personal volunteer hours is not in my strategic plan for that year, I can more easily decline without feeling guilty. On the other hand when my daughter’s basketball team was recently looking for a volunteer to take pictures during their games (to use at their end of season banquet) I volunteered. This volunteer position didn’t take up any more of my time as I was planning to attend my daughter’s games. Yes, I will have to take a few extra minutes to put the photos in Dropbox (to share with the person creating the PowerPoint presentation) but being involved with my daughter’s activities is something I enjoy and is always part of my personal strategic plan.

If you didn’t make any resolutions or can’t seem to stick to them, try making a strategic plan. With astrategic plan you’ll need to first decide your goals and then the steps to getting there. If your goal is to increase the amount of sleep you get, perhaps you’ll place a Post-it® note below the television or set a reminder on your cellular phone to remind you to “get ready for bed at 9:00.” A strategic plan allows you to have multiple goals and the ability to focus on them one at a time whereas New Year’s resolutions are immediate and steadfast with nothing the rest of the year.

Happy strategic planning!

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Posted in Moms, Office/Workplace, Time Management | 0 Comments »

How to Share Files Over Multiple Computers for Free

By Diane Albright CPO, Organizing and Productivity Expert
January 22nd, 2013

Let’s go into dreamland for a minute. You’re busy working on your computer and realize the document you need is on the computer upstairs but that computer is already shutdown. You wave a magic wand and the document appears on your computer. A few days later you are out of town and discover that you need the itinerary that is on your computer at home but all you have with you is your smart phone. You wave a magic wand again; the document appears on your smart phone.

Well you don’t have to be in dreamland anymore. Share your documents and photos with all your computers and smart phones for free. No more e-mailing yourself documents and photos just to have them on another device. You can even share a single designated folder of photos and videos with grandparents, aunts, uncles, or friends.

Dropbox is free for up to 2 GB of storage. Dropbox has provided a special link to to encourage existing account holders like myself to spread the news of DropboxBy using this link we each will benefit, you’ll get a little extra storage and so will I.

Downloading an app for your mobile device is also free.  Whether you have an iPhone, iPad, Android, Blackberry, or Kindle Fire you can have access to your documents, photos, and videos on the go.

If your computer is temporarily out of service, no worries. With Dropbox you can hop on another computer and have access to all your documents, photos, and videos.

Dropbox has simplified my technology life more than I could have ever imagined! I truly can’t say enough about it. I could tell story after story of how much time and stress it has saved me. I hope you find Dropbox as useful as I do.

Happy Dropboxing!

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Posted in Computer Stuff, Electronics, Favorite Things, Office/Workplace, Technology Made Simple | 0 Comments »

WFMZ-TV’s Sunrise Show

By Diane Albright CPO, Organizing and Productivity Expert
November 12th, 2010

Eve Tannery, Matt Broderick, Diane Albright, Jaciel Cordoba

I recently was invited to join news anchor Eve Tannery on WFMZ-TV’s Sunrise Show to discuss the cost of disorganization in workplace. As always, Eve, Jaciel Cordoba, Matt Broderick, Rick Edwards and the entire Channel 69 news team were warm and welcoming. It is a delight to be among such wonderful professionals. I felt honored to be behind the news desk.

A recent survey completed by Brother International provided us much to talk about. The survey, on the cost of disorganization in the workplace, polled office workers.

I shared with TV viewers quick and simple tips on how to increase organization and productivity in the office. To learn about the cost of disorganization in the workplace as well as the tips I provided visit http://dianealbright.com/blog/2010/11/10/workplace_disorganization
To view the segments on the Sunrise Show go to http://wfmz.com/news/25755056/detail.html

If you or your team is struggling with disorganization or productivity in the workplace, consider applying my trademarked methodology, Work Piles Made Easy™. To learn about consultations or presentations, email or call us at 866.NEAT.911 and organize@DianeAlbright.com

I wish you organizing & productivity success!

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Posted in Media Appearances, Office/Workplace, Time Management | 5 Comments »

Disorganization in the Workplace

By Diane Albright CPO, Organizing and Productivity Expert
November 10th, 2010

 

According to a recent survey by Brother International, an estimated 178 billion dollars is lost due to disorganization in the workplace. The results showed that an average office worker waste 76 hours per year (almost 2 weeks) looking for lost items or files. Can you imagine walking around for 2 weeks just looking for things let alone the financial loss to your company?

 

If an average office worker’s salary is $52,000 a year that means roughly 2,000 dollars is lost per employee annually due to disorganization in the workplace. If the company employees 100 people the company’s financial loss is approximately $200,000 per year. If the average salary of a company is $75,000 with a workforce of 100 people, the annual dollars lost due to disorganization is close to $300,000. To find out how much disorganization is costing your company, visit ptouchmeansbusiness.com.

 

Do you have troubling staying organized? Perhaps you need to see the forest instead of the trees when setting up your organizational system.

 

To see the forest means to see the big picture or in other words see the process from start to finish. Questions you should be asking yourself are, “Who will need to access items in the newly organized area? What do I need to do so I and others can easily locate items? How can I increase the likelihood that the items will be put back in their designated place? Do I need to leave room for growth, and if so, how much?

 

If you would like to be more productive and organized in the workplace, consider the following tips for:

 

 

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I wish organizing and productivity success!

 

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